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Project Manager, Planning & Development
Chicago Transit Authority
Salary Range: $59,200 - $70,000
Location: Chicago, IL
Job Type: Full-Time Permanent
Position Summary
Leads and executes projects, initiatives and programs from concept through culmination as designated by the Manager, Strategic Planning, ensuring input and participation from appropriate divisions and departments. Responsible for the successful execution and completion of projects, on time and within budget.
Primary Duties & Responsibilities
- Develops, designs, coordinates and executes projects and programs at high levels within the Authority. Designs presentations that conveys project and program content and facilitates action by senior management and the Chicago Transit Board.
- Performs strategic analysis and develops scope, project plan and budget for project and programs in conjunction with internal and external departments, including coordination with City, County, State and community organizations as appropriate. Acts as liaison to City of Chicago agencies and other governmental organizations and works to prioritize projects.
- Leads project team meetings to review, track and coordinate project activities. Drives effective team operations to ensure projects remain and are executed within defined scope, time and cost constraints. Takes primary responsibility to provide timely and accurate communication of key project issues and events to project team and management at CTA.
- Reports project-status, identifies and defines project issues, assigns actions and follows-up on issues and tasks. Responsible for dashboard development, coordination and monitoring.
- Researches best practices and trends in the mass transit industry for use of tools or processes to improve development, efficiency and reliability of products or projects.
- Ensures consistency of data and messaging for large scale projects, including support material as needed or desired.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Education & Experience Requirements:
- Bachelor's degree in transportation, logistics or a related field. Master's degree preferred.
- 3+ years experience in transit planning may substitute for a degree.
- Thorough knowledge of common computer software applications such as Microsoft Word, Excel, and PowerPoint.
- Must be creative since projects tend to be unique.
- Excellent written and communication skills are required.
- Strong critical thinking and problem solving skills are necessary.
- Must be adept at project management and able to manage projects from conception through implementation/completion. Must be able to execute action items.
- Solid interpersonal skills, ability to organize and focus people and build teams.
- Knowledge of public transportation industry is desirable.
Applicants, if hired, must comply with CTA's residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
IT IS THE POLICY OF THE CHICAGO TRANSIT AUTHORITY THAT NO EMPLOYEE OR APPLICANT FOR EMPLOYMENT WILL BE DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, NATIONAL ORIGIN, SEXUAL ORIENTATION, ANCESTRY, AGE,UNFAVORABLE MILITARY DISCHARGE OR DISABILITY, PROVIDED THAT THE INDIVIDUAL WITH THE DISABILITY IS ABLE TO PERFORM THE ESSENTIAL FUNCTIONS OF THE JOB THAT HE/SHE DESIRES TO HOLD WITH REASONABLE ACCOMMODATION BY THE AUTHORITY.
To apply, please visit our website at www.transitchicago.com and click on the "Careers" link under "Doing Business".
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Manager II, Procurement
Chicago Transit Authority
Salary Range: $85,000 - $100,000
Location: Chicago, IL
Job Type: Full-Time Permanent
Position Summary
Manages and is responsible for all activities within assigned areas of the Purchasing Department that procures the goods and services necessary for the daily operations of the CTA, the maintenance of its rolling stock and the physical plant and the design and construction of CTA's capital projects. Also manages and is responsible for Oracle Purchasing and Inventory Management modules and Microsoft functional support staff in the maintenance of systems that support all procurement functions. Implements the initiatives, directions and policies of the department and overall CTA by day-to-day management of procurements and supporting staff. Responsible for managing and executing the day-to-day procurement operations that permits the Vice President and General Managers to direct and oversee upper management initiatives, policies and procedures.
Primary Duties & Responsibilities
- Directs Purchasing staff in the preparation of bid documents and the public solicitation of all procurements (including: Invitations for Bids, Requests for Proposals and Letters of Interest and Qualifications) to ensure compliance with all CTA regulations and applicable laws.
- Directs Purchasing staff in the Commodity Buying Section in the preparation and the solicitation of informal bid documents to ensure compliance with all CTA regulations and applicable laws. Directs the coordination of procurements between the informal and formal (public) bidding processes to ensure that all CTA regulations and applicable laws are followed.
- Directs Purchasing staff in the review of bid proposals and negotiates, as necessary, with contractors in the preparation of contract recommendations, annual service orders, task orders, change orders, amendments, etc. for execution.
- Reviews and makes recommends to the General Manager regarding: contracts, change orders, amendments, ordinances, intergovernmental agreements, indemnifications, etc. for consideration by appropriate management, the President or the CTA Board.
- Reviews all purchasing related documents for accuracy and revises and edit documents as necessary to ensure all documents submitted to the General Manager and Vice President are free of errors and are fully accurate.
- Coordinates setting priorities for procurements with the General Manager and other senior CTA management. Directs and assigns responsibility for specific projects to Purchasing staff in accordance with established priorities; monitors and evaluates work performance.
- Investigates, analyzes and recommends resolutions to procurement issues such as bid protests, contractor defaults, claims and disputes.
- Secures concurrence and approval from funding agencies for the execution of contracts, change orders, options, amendments and other required contractual activity.
- Directs staff in research of the marketplace to identify new products, services and technologies in order to formulate recommendations to the General Manager regarding their applicability to new and ongoing procurements.
- Directs functional staff in the support of the Oracle Enterprise Resource Planning System Purchasing, Inventory Management and Order Management modules. Directs the creation of forms, reports, etc. in support of various Purchasing initiatives.
- Directs functional staff in the creation, maintenance and support of Microsoft Office Suite applications, including the development of forms, relational databases, etc. in support of various Purchasing initiatives.
- Consults with the Vice President of Purchasing and the Budget Department in the preparation, analysis and monitoring of the Operating and Capital budgets of Purchasing and other departments as directed by the Vice President.
- As required, recommends and initiates all personnel actions of subordinates including performance reviews, hires, promotions, transfers, terminations and other personnel changes. Acts as the General Manager of Purchasing in the General Manager's absence.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Education & Experience Requirements:
- Bachelor's Degree in Business Administration, Engineering or Management or a combination of education and experience related to this position is required. A Master's Degree in Business Administration or a Juris Doctor is preferred.
- Possess progressively responsible management experience in the purchasing field and 7+ years of increasingly responsible experience in procurement, purchasing and/or contracting and negotiations.
- Demonstrated management and leadership skills and strategic ability to formulate and drive a high-profile and company-wide program.
- Excellent verbal and written communication skills. Must be able to edit and create a clear and concise work product.
- Possess a comprehensive knowledge of Federal, State and Regional procurement regulations and guidelines.
- Possess a comprehensive knowledge and understanding of formal and informal bidding procedures and the legal implications and requirements of both.
- Possess strong organizational and management skills necessary to define, develop and evaluate goals, objectives, standards and performance levels for assigned personnel.
- Possess a working knowledge of the Microsoft Office Suite and the applications of these products in support of Purchasing activities. Possess a working knowledge of Oracle Enterprise Resource Planning Purchasing and Inventory Management modules.
Applicants, if hired, must comply with CTA's residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
IT IS THE POLICY OF THE CHICAGO TRANSIT AUTHORITY THAT NO EMPLOYEE OR APPLICANT FOR EMPLOYMENT WILL BE DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, NATIONAL ORIGIN, SEXUAL ORIENTATION, ANCESTRY, AGE, UNFAVORABLE MILITARY DISCHARGE OR DISABILITY, PROVIDED THAT THE INDIVIDUAL WITH THE DISABILITY IS ABLE TO PERFORM THE ESSENTIAL FUNCTIONS OF THE JOB THAT HE/SHE DESIRES TO HOLD
WITH REASONABLE ACCOMMODATION BY THE AUTHORITY.
To apply, please visit our website at www.transitchicago.com and click on the "Careers" link under "Doing Business".
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Director of Development
St. Gall Catholic School
The Marketing and Development Director is responsible for all marketing and fundraising activity with a primary generating new and growing revenue streams. This position reports to the school Principal. Additionally, the school community will be a source of volunteer assistance in carrying out specific tasks associated with fundraising and/or enrollment marketing. Specific job responsibilities include but are not limited to:
FUND RAISING
- Annual fund solicitation: planning and executing a school annual appeal
- Family fund raising: overseeing key family fundraising activities (e.g., help-a-thon, raffle)
- Major gifts program: donor research, solicitation, relationship building
- Data: tracking, analyzing and reporting on fundraising activities and results
- Grantsmanship: researching and pursuing external grant opportunities
- Alumni Relations: designing and implementing an alumni relations program
MARKETING & STUDENT RECRUITMENT
- Communications: creating quarterly newsletters and publications, creating and distributing promotional materials, etc.
- Donor Recognition: acknowledgements, personal contact
- Publicity: creating and placing press releases, media relations, web-site creation and/or updates, internal communications, etc.
- Constituent Relations: maintaining personal contact with key constituents including existing and potential donors, prospective families, influential community leaders, etc.
- Direct Sales: managing the inquiry process, including initial contact and subsequent follow-up with prospective families
- Interest Generation/Acquisition: creating and distributing direct mail, advertising, etc.
- Events: conducting open houses etc.
The successful candidate will possess the following skills and qualifications.
- Previous sales and/or marketing experience in a commercial or non-profit setting;
- Excellent organizational capacity and demonstrated ability to be self-directed and self-motivated;
- Superb verbal and written communication skills;
- Willingness and confidence in pursuing enrollment opportunities, donations, volunteer commitments, etc.;
- Demonstrated ability to work well with others including staff, families, students, donors and volunteers
- Ability to speak Spanish preferable;
- Comfort with basic software such as Excel, Access, Word, PowerPoint
- Bachelor's degree preferred or equivalent experience
Potential Bonus Eligibility
Please submit all resumes to Janie Flores, Principal: jflores@stgallschool.com.
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Executive Director/CEO
PAV YMCA in Berwyn
The PAV YMCA in Berwyn is now seeking an individual to be its next Executive Director/CEO. Must be able to build and expand upon the rich, longstanding traditions and service to the community that have given the PAV Y its deserved position of influence throughout the seven communities that it serves. Candidates must have a 4 year college degree from an accredited college or university, 3 to 5 years experience as a CEO, Executive Director or senior management role with a YMCA or related experience with direct supervision of multiple levels of staff/employees and direct budget responsibility. To learn more about the position, the Y and the application requirements, go to www.ymca.net/career-opportunities. All applicants must apply online. Questions about this CEO search process may be directed to richard.clegg@ymca.net. The YMCA is an equal opportunity employer committed to valuing diversity and practicing inclusion.
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Controller
Chicago Public Media
Chicago Public Media, (WBEZ 91.5 FM) is seeking a Controller to direct the accounting activities of Chicago Public Media. We are home to nationally distributed programs such as This American Life, Wait Wait...Don't Tell Me, and Sound Opinions.
Key duties and responsibilities include the following:
- Ensures that all accounting procedures and activities of CPM are completed in accordance with generally accepted accounting principles established by the Financial Accounting Standards Board and Corporation for Public Broadcasting. Ensures appropriate internal controls over the station's assets.
- Reviews and approves the work of the Accounting Manager and Manager of Data Services to ensure accurate and timely record-keeping in all areas of accounting.
- Completes and prepares all financial reports within established deadlines, including, forecast and cash flow projections. Completes quarterly reporting to banking institutions. Assists with presentations of financial reports to board, committees and senior management.
- Assists Chief Financial Officer in the preparation of the annual budget. Monitors actual performance compared to budget. Works closely with senior staff to monitor department budgets and identify variances and solutions timely.
- Coordinates the fiscal year-end annual financial audit, including the preparation of audit workpapers and data for the IRS Form 990, completed by audit firm.
The ideal candidate will have the following:
- A Bachelor's Degree in Accounting; CPA and MBA preferred.
- Seven plus years of accounting and managing financial / accounting functions preferably in a not-for-profit organization.
- Knowledge of various accounting software packages, including SAGE MIP Fund Accounting. Proficiency in Microsoft Word and Excel.
- Excellent oral and written communication skills.
- Ability to foster and work in a cooperative, team-oriented work environment.
- Ability to handle complex assignments with minimal supervision; and work in fast-paced environment.
We offer a competitive salary and a comprehensive benefits package.
Chicago Public Radio is an EOE/AA Employer and actively seeks diversity in the workforce.
Apply online: www.chicagopublicmedia.org/jobs
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Internal Audit Manager
Illinois Tollway
The Human Resources Section will accept applications, with resumes from:
October 31, 2011 through November 14, 2011
Internal Audit Manager $67,500.00- $71,500.00
JOB QUALIFICATIONS:
To be selected for a position, an applicant must (1) meet the minimum requirements of the job posting, (2) pass a written exam (if applicable), (3) satisfy a background check (which may be extensive), (4) pass an oral interview, during which the interviewer(s) will further evaluate the applicant's qualifications, (5) Provide certified transcripts, certifications, and/or license upon candidate processing and/or transfer, if the position requires a degree, certification, and/or license.
Internal Applicants who are current employees must have worked in their current position long enough to pass probation to be eligible to apply for the position. In addition, applicants are also subjected to an internal review of their work record, safety and discipline records, their performance assessments and time and attendance records (including late starts and early quits) for the preceding 12 months. (Authorized absences will not be included for purposes of assessing whether attendance is satisfactory.)
EDUCATION:
Bachelor's degree in accounting, business or finance is required.
EXPERIENCE:
A minimum of 5 years auditing experience. Governmental experience strongly preferred.
THE FOLLOWING SKILLS AND ABILITIES ARE REQUIRED/DESIRED:
- In addition to the Illinois Fiscal Control and Internal Auditing Act (FCIAA), the Manager must be knowledgeable of and comply with the requirements of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics published by the Institute of Internal Auditors.
- The incumbent must have a comprehensive knowledge of auditing /accounting standards and principles; best practices theories and techniques; internal auditing and internal controls; information systems operations and practices; management principles and techniques; and the Tollway's accounting or similar account systems and the regulations governing its operation. The incumbent must also have the ability to furnish management with analyses, appraisals, recommendations and the pertinent comments concerning activities reviewed; plan, manage, and review the technical work of subordinates; establish and maintain effective working relationships with all levels of management and outside organizations/individuals; and effectively communicate both orally and in writing.
- Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) preferred.
Applicants interested in applying for this position can apply in person at our Downers Grove Office located at 2700 Ogden Ave. between the hours of 8:00 a.m. to 4:30 p.m. Monday through Friday. Applications can also be printed out by clicking on the Application link and mailed to:
Illinois Tollway - Human Resources
2700 Ogden Ave.
Downers Grove, IL 60515
All applications must be received by the application deadline indicated on the qualification sheet or Internet site.
POSITION PURPOSE:
In the Internal Audit Department, the Internal Audit Manager is responsible for developing and implementing annual work plans to evaluate internal controls and policies of all functions of the Illinois Tollway to determine whether Tollway policies and State and Federal regulations are followed. The Manager conducts auditing work to provide assurance to management on financial, operational, administrative and compliance internal controls. The Manager oversees the day to day activity of auditors performing internal audits, compliance audits, vendor audits, consulting services and management reviews. Further performs periodical review and update, if applicable, of Internal Audit policies and procedures and the Internal Audit Charter. The incumbent also assists the Chief Internal Auditor (CIA) on reports to the Executive Director and the Tollway Board.
NATURE AND SCOPE:
The Internal Audit Manager has authority over four (4) Auditors and reports to the CIA or, with direct report to the Executive Director of the Tollway in the absence of a CIA.
Internal Audit is responsible for effectively and efficiently managing the internal and project control functions in accordance with Tollway policies and procedures utilizing the highest ethical and professional standards. The department serves as a managerial control to measure and evaluate the effectiveness and efficiency of the organization's internal and project control systems. The CIA works cooperatively with the Executive Director, senior management, and board of directors discussing work plans and advising of the status of reviews and results achieved. Unit parameters permit considerable latitude for the exercise of independent judgment and compliance with professional standards of accounting, auditing, government, and other business practices.
Internal Audit must assess the adequacy and accuracy of internal controls and must also determine if aspects of the operations are being performed in the most efficient and effective manner possible.
REQUIREMENTS:
In addition to the Illinois Fiscal Control and Internal Auditing Act (FCIAA), the Manager must be knowledgeable of and comply with the requirements of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics published by the Institute of Internal Auditors.
The incumbent must have a comprehensive knowledge of auditing /accounting standards and
principles; best practices theories and techniques; internal auditing and internal controls; information systems operations and practices; management principles and techniques; and the Tollway's accounting or similar account systems and the regulations governing its operation. The incumbent must also have the ability to furnish management with analyses, appraisals, recommendations and the pertinent comments concerning activities reviewed; plan, manage, and review the technical work of subordinates; establish and maintain effective working relationships with all levels of management and outside organizations/individuals; and effectively communicate both orally and in writing.
The incumbent must have the following experience and training:
- Bachelor's degree in accounting, business or finance.
- A minimum of 5 years auditing experience.
- Governmental experience strongly preferred.
- Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) preferred.
PRINCIPLE ACCOUNTABILITIES:
- Work with the CIA to annually develop and implement a two year audit plan for Internal Audit in conformance with FCIAA and agency requirements and operational risks. Determines limitations of discretion in conducting reviews. Determines the changes in scope, if any, when anticipated issues, variables, irregularities or discrepancies are encountered.
- Manage the day to day activities of auditors conducting internal audits, compliance audits, pre-implementation reviews, and consultation services.
- Coordinate, review and approve "Risk Assessment/Control Activities Worksheet and Field Audit Program", reports, findings and recommendations.
- Review audit work paper documentation to ensure clear support for all audit findings and work performed, including work paper retention policies.
- Reviews, coordinates and approves the internal reports and findings of Internal Audit.
- Maintains a system of follow-up controls to ensure responsive consideration and action on audit findings and recommendations. Reports to management failure to implement recommendations that could have serious impact on agency operations.
- Assists in confidential investigations and conducts audits concerning allegations of conflicts of interest, fraud, corruption, mismanagement, gross or aggravated misconduct, or conduct that may be criminal in nature by employees of the agency.
- Gathers, compiles and analyzes relevant data and information for cases under investigation; participates in the preparation of case reports for disciplinary or prosecutorial action with guidance from higher level agents or management staff.
- Conducts audits of financial and management systems to assess the adequacy and accuracy of internal controls.
- Develops, reviews, and modifies policies, procedures, and goals for the conduct of reviews and develops new approaches and techniques to adapt the changing requirements and laws.
- Conducts vendor and contractor compliance audits in a confidential manner.
- Attends continuing education training that meets or exceeds requirements as set forth by the Institute of Internal Auditors and Illinois State Internal Audit Advisory Board.
- Obtains and prepares reports, statements, exhibits and other relevant information to be referred to appropriate prosecuting agencies and/or Tollway management; maintains confidential records and files pertaining to cases under investigation; ensures the security and confidentiality of such information.
- May be required to give testimony in a court of law or before an administrative tribunal as provided by State and Federal statutes, rules or regulations.
- Performs other related duties as required or assigned.
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